Resources report

The Resources report page lets administrators export data about the company’s resources — desks, parking spaces, meeting rooms, offices and points of interest. Depending on the report type, you get a CSV file (resource settings, direct links, premises data) or a ZIP archive with printable QR-code cards for check-in, resource information, map location or service requests.

Where to find the page

Go to Manage → Office management → Resources report. The page is available to Super administrator, Office manager and Office administrator.

Rights nuance. Resource Settings and both premises exports work for all three roles, while URL to resources and all four QR exports are available only to a Super administrator or an Office administrator — an Office manager gets an access error when downloading them.

Report types

The Type of report list contains eight exports:

Report	Format	What it contains
Resource Settings	CSV	Configuration of every selected resource: location, usage type, assigned users and access groups, description
URL to resources	CSV	Direct links to the selected resources
QR codes of resources (booking check-in)	ZIP	QR cards employees scan to confirm a booking at the desk or room
QR codes of resources (resource information)	ZIP	QR cards that open the resource information page
QR codes of resources (map location)	ZIP	QR cards that open the resource’s location on the office map
QR codes of resources (service requests)	ZIP	QR cards that open the service request form for the resource
Unload premises data	CSV	Inventory data of offices: areas, seating density, occupancy, ownership and lease details
Unload a list of premises	CSV	List of rooms with floor, area, purpose and desk counts

How to generate a report

1. Select the export in the Type of report field.
2. Pick offices in the Space filter (multi-select; the No space option covers resources outside any office).
3. Narrow the selection with the Type of resource filter. The available values depend on the report: All, Desk, Parking space, and for QR and URL exports also Meeting room, Office and Points of interest.
4. Click Generate report. A preview table appears with the columns Office name, Resource name and Space type; use the checkboxes to keep only the resources you need.
5. Click Download to save the CSV file or the ZIP archive. The button stays disabled until at least one row is selected.

The preview table loads in pages of 50 rows as you scroll and shows Nothing found when the selection is empty. The two premises exports skip the preview entirely — the file downloads straight away. If no office is selected, the URL and QR exports return only meeting rooms and lockers: desks, parking spaces, offices and points of interest require an explicit space.

What’s inside the files

CSV files are saved in UTF-8; the English interface uses a comma as the delimiter (the Russian one uses a semicolon). The file name matches the name of the export.

Resource Settings (CSV)

Column	What it contains
City	City of the office the resource belongs to
Building	Parent space (building) of the resource
Floor	Floor the resource is located on
Place ID	Internal identifier of the resource
Place Name	Name of the desk, parking space or room
Type of resource	Object type; exported as the raw value DESK or PARKING
Usage	Usage type of the resource. Exported as the raw values Hot, Book, Daily Assigned, Multi assigned, Priority booking, Not available
Users	Users the resource is assigned to
Email	Email addresses of the assigned users
Groups	Access groups that can book the resource
Description	Resource description
Department	Department linked to the resource

URL to resources (CSV)

Three columns: Office name, Resource name and link — a direct URL that opens the resource in UnSpot. Use it to embed resource links into intranet pages, room signage or internal wikis.

QR-code archives (ZIP)

All four QR exports download a qr-codes.zip archive. Inside, files are grouped into folders by office. Each file is an SVG card with the QR code, the resource name, your company logo and brand color — ready for printing. Files are named by resource type and name (for example, Desk_77.svg); if two resources share a name, a numeric suffix like (2) is added.

What a scanned code opens depends on the export you chose: the booking check-in flow, the resource information page, the resource pinned on the office map, or the service request form (see Service requests).

Premises exports (CSV)

Unload premises data exports office-level inventory data. Fill in the inventory section of the office form to get meaningful values.

Column	Format	What it contains
Space	Text	Office name
City	Text	City of the office
Address	Text	Office address
Groups/Departments	Text	Groups or departments linked to the office
Active (yes/no)	Yes / No	Whether the office is active
External ID	Text	External (cadastral) identifier of the premises
Total area. m2	Number	Total office area
Usable area. m2	Number	Usable office area
Common area. m2	Number	Common areas
Max number of desks	Number	Maximum number of desks in the office
Total area density. m2 per person	Number	Seating density against the total area
Usable area density. m2 per person	Number	Seating density against the usable area
Actual number of employees	Number	Employees actually assigned to the office
Actual total area density. m2 per person	Number	Actual density against the total area
Actual usable area density. m2 per person	Number	Actual density against the usable area
Office occupancy. %	Percent	Share of occupied desks
Form of ownership	Lease / Ownership	How the premises are held
Lease end date	Date	When the lease ends
Responsible person	Text	Person responsible for the lease
Responsible person’s email	Email	Their email address

Unload a list of premises exports room-level data:

Column	Format	What it contains
City	Text	City of the office
Business Center	Text	Business center name
Inventory number	Text	Inventory number of the room
Address	Text	Office address
Floor	Number	Floor number
Space	Text	Room (premises) name
Floor Area	Number	Room area
Purpose	Office / Meeting room / Server room / Warehouse / Kitchen / Cloakroom	Room purpose taken from the office card. The Private office purpose is not mapped in this export — such a cell stays empty
Number of desks (max)	Number	Maximum number of desks in the room
Assigned Desk	Number	Occupied (assigned) desks
m2 per 1 person	Number	Area per person

Related articles

• Service requests
• Desk types
• Amenities management
• Locker management