Work schedule notifications
The Work schedule section is one of the most talkative in UnSpot: emails arrive from the template, from subscriptions to colleagues, from a company policy, and even in response to your own change of status. This article gathers all notifications of the section in one place: what triggers them, who receives them, which channels they use and what can be switched off.
All notifications of the section
Work schedule notifications come from seven independent mechanisms. Each has its own trigger, its own recipients and its own channels — which is why switching one off does not switch off the others.
| Notification | When it arrives | To whom | Channels |
|---|---|---|---|
| Schedule template was changed | Someone else — a manager or an administrator — changed the employee’s template | To the template owner | |
| Schedule your next week | Once a week, if the company policy is switched on | To those who have no template or have it switched off | Email, push, Slack |
| Work schedule was repeated | After the template is carried over to the next week | To the template owner | Email, push |
| Work schedule could not be repeated | The carry-over failed | To the template owner | Email, push |
| Starred colleagues in the office | The day before a day when one of your starred colleagues will be in the office | To the subscriber | Email, push, Slack |
| A colleague asks you to update your status | A colleague pressed “Find out the schedule” in your row | To the addressee | |
| Booking cancelled | A booking was removed — including when your own status removed it | To the booking owner | Email or push |
Template notifications
The email “Work schedule template was changed” reaches the template owner when the template was edited by someone else: a manager set or cleared a day, switched the template off, or rewrote the week. The email shows the resulting week; days that became unavailable are marked with a warning icon.
After the template is carried over to the next week a second notification arrives — success or failure. It has a quirk worth knowing: the success email is also sent when there was nothing to carry over — for example, when you have already filled in every day of the next week by hand.
Notifications about the template carry-over are sent regardless of personal notification settings: they cannot be switched off in the profile.
The weekly planning reminder
Once a week employees receive the reminder “Schedule your next week”. Its mechanics are narrow, and that is what usually raises questions:
- The reminder goes only to those who have no template or have it switched off. An employee with an active template never receives it.
- It is sent only if the administrator has switched it on in the company settings — with the “Activate the notification about the planning of the next week” toggle.
- While that policy is on, the reminder is delivered by email and push regardless of personal settings. Slack messages, by contrast, require a personal setting and a linked account.
- Archived employees and those who have never signed in do not receive it.
Notifications about colleagues
If you have starred colleagues, you receive a message the day before telling you which of them will be in the office. It is not sent every time — several conditions apply:
| Condition | Behaviour |
|---|---|
| Tomorrow is a weekend in the company calendar | Not sent |
| You have no subscriptions | Not sent |
| You already have a booking for tomorrow | Not sent — you are going to the office anyway |
| None of your starred colleagues is in the office tomorrow | Not sent |
| More than ten starred colleagues are in the office | The message lists the first ten |
Separately, a request may arrive from a colleague: they press the message icon in your row, write a short text, and you receive an email asking you to fill in your schedule. The same person can request your schedule no more than once a day.
The booking cancellation email
This is not a Work schedule notification as such, but it is the one that appears most often while planning. When you mark a day as “Remote” or “Not working”, your desk booking for that day is removed — and you receive an email about a cancelled booking, even though you cancelled it yourself. The system shows no warning before removing the booking.
What you can configure yourself
Personal notification settings live in the profile, in the Notifications section. Two of them concern the schedule:
| Setting | What it switches off |
|---|---|
| Notify when favorite colleagues are in the office the day before at 4:00 PM | Messages telling you that starred colleagues will be in the office tomorrow |
| Remind to plan the upcoming week on Fri, 12:00 PM | Emails with a colleague’s request to update your schedule |
Notifications about the template carry-over are not covered by personal settings, and the weekly planning reminder ignores them while the company policy is on. If the flow of emails is excessive, the question is resolved on the administrator’s side by switching the policy off.
