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Product updates

28-01-2025

Improved Resources Access Groups

We’ve updated our access control system by introducing three explicit options: “No One”, “Selected Groups” and “All Users”. This makes it easier for administrators to set up access to spaces, meeting rooms, desks and parking places. The interface and the logic of working with groups have also been improved: now selected settings are displayed more clearly and changes are saved when switching between pages. All of these changes make the system more user-friendly and intuitive, improving administration and ensuring data accuracy.

28-01-2025

Unified Group for All Active Users

A new system group “ALL USERS” has been added and now appears first in the list of groups. This group automatically includes all active users of the system. Its name and composition cannot be changed – this helps maintain data integrity.

Administrators can only edit the available spaces included in this group, but there is no provision for deleting the group or manually assigning it to users.This simplifies administration and makes the system even more convenient and reliable.

28-01-2025

Effortless Management of User Profile Pictures

Administrators can now easily manage user profile pictures right on the profile edit page. We have added a special block that allows you to upload and delete pictures. If a photo is missing, the user’s initials and the ‘Upload photo’ button will be displayed instead.

Picture changing is not available during active synchronisation, which ensures that the data is correct. The update simplifies the management of user profiles and also provides the ability to delete photos if they do not meet corporate standards for some reason.

28-01-2025

Additional Security Level for Data Exchange with External Systems

Added the ability to use a secret token for Incoming subscriptions in JSON format, which increases the security of data exchange and reduces the risk of unauthorised access. Now a user with the administrator role can create a token when adding a new subscription, while its use remains optional. Once saved, the token is hidden and cannot be copied or generated again. If the token is lost, the existing subscription must be deleted and a new one created.

28-01-2025

Personal Data Retention Policy

Added setting of the storage period for personal data of deleted users. In the ‘Booking Policies’ section, you can now set the data retention period from 1 to 24 months or select ‘No Limit’. This policy applies to historical data of deleted users.

Once the retention period for deleted users’ historical data expires, their personal data is deleted, including email, first and last name. The booking history remains anonymised for analytics. User data is also deleted from reports, in the history of bookings for deleted users, as well as in the ‘’Organizer‘’ field, instead of email it will be ‘’Deleted user‘’.

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