Reports

The Reports section contains 23 report types in five groups; one more report — the pass request history — is exported from the Visitors module. This article explains how to build a report and gives every report its own section: what it is for, its columns, data formats, possible values and examples.

How to build a report

Open Analytics → Reports. The tab is available to every user: a regular employee builds reports about themselves (and their subordinates, if any), administrators — about everyone; administrative reports are visible only to the corresponding roles.

1. Select the report type (the list is grouped — see the Contents above).
2. Set the period.
3. Configure the “By employees” filter: All / Selected / By group / By department / By office. Booking reports additionally offer a “By resources” filter (by group, department or office).
4. In the “Add employee details to report” block tick the fields you need: Name, Email, Employee ID, Position, Department, Office.
5. Generate the report and download it as CSV (comma-separated in the English interface).

If the period includes future dates, the file starts with the warning “Booking information for the upcoming dates may change.”

Employee fields in reports

The employee columns (Name, Email, Employee ID, Position, Department, Office) are enabled by the checkboxes of the “Add employee details to report” block and come from the employee profile. In log reports they appear with a role prefix: Initiator fields — who performed the action, Owner / User fields — whose booking, schedule or profile it is. If a checkbox is not ticked or the profile field is empty, the cell shows “-” or stays empty. The tables below list these columns explicitly for every report.

Work Schedule group

Employees’ work schedule

An “employee × days” matrix: each employee’s status on each day of the period. Helps you see how complete the schedule is and plan seating. The first row (above the header) is “Total employees” — how many people are in the Office status on each day.

Column	Format	What it contains and why	Example
Name, Email, Employee ID, Position, Department, Office	text	Employee data from the profile (set of columns is defined by the checkboxes).	John Smith
Date columns (one per day)	header DD.MM.YYYY; cell — status	Day status. Possible values: • Office or an office name; • Remote; • Not working; • the name or code of a custom status (e.g. OFF); • Weekend — weekend or holiday; • “-“ — the booking was cancelled (e.g. by check-in); • empty — the day is not filled in.	Office
Total visits	number	How many days in the period the employee was in the office.	12

Work schedule change history

A log of who set which schedule status, when and from where. One row — one change of one day.

Column	Format	What it contains and why	Example
Action date	DD.MM.YYYY HH:mm	When the change was made.	17.07.2026 07:00
Action type	operation code	Always update — a day status change.	update
Action site	channel name	Where the change came from. Main values: • Schedule (Desktop/Mobile); • Office map (Desktop/Mobile); • My bookings (Desktop/Mobile); • Slack, Push, Email; • Template — automatic fill from the work schedule template; • From working schedule template; • External API; • system.	Template
Initiator Name, Email, Department	text	Who made the change; “-” — the change was made by the system (e.g. by template).	John Smith
Date of schedule	DD.MM.YYYY	Which schedule date was changed (not to be confused with the Action date).	20.07.2026
Status	text	The status that was set; for custom statuses — their company-defined name.	Sick Leave 2
Parent Status	text	The base status the set status belongs to: Office / Remote / Not working.	Not working
Owner Name, Email, Employee ID, Position, Department, Office	text	Whose schedule was changed.	Emma Miller

Attendance Report

An “employee × days” matrix with per-employee aggregates — the main tool for tracking the office attendance target. The first row (above the header) is “Total employees” per day.

Column	Format	What it contains and why	Example
Name, Email, Employee ID, Position, Department	text	Employee data (set by checkboxes); the Office column appears after the aggregates, not at the beginning.	John Smith
Date columns (one per day)	header DD.MM.YYYY; cell — status	Day status: • Office; • Remote; • Not working; • Weekend — weekend/holiday; • “-“ — booking cancelled; • empty — day not filled in.	Office
Number of Office / Remote / Non-Working / Unreported / Weekends and Holidays days	number (5 columns)	How many days of each type accumulated over the period.	9 / 8 / 2 / 1 / 8
Office	text	The office the employee is assigned to.	London
Office attendance target (%)	percent	The target share of office days set for the employee or the company.	60
Office attendance target (baseline)	days	How many office days the target requires out of all working days of the period.	12
Office attendance target (actual)	days	How many office days the target requires out of the days actually filled in.	10
Baseline difference / Actual difference	±days (2 columns)	Deviation of the fact from the target: a negative value means missing office days.	-2 / -1

Attendance Report (detailed)

The same Attendance Report, but detailed by sub-statuses — for when you need to see not just “Non-working”, but exactly which status was set.

Column	Format	What it contains and why	Example
Name, Email, Employee ID, Position, Department	text	Employee data (set by checkboxes).	John Smith
Date columns	header DD.MM.YYYY; cell — detailed status	Instead of a generic status: • the office name or place code (e.g. F-12) for an office day; • the code/name of a custom status (e.g. OFF); • Weekend; • “-“ — booking cancelled; • empty — not filled in.	F-12
Number of Office / Remote / Non-Working / Unreported / Weekends and Holidays days	number (5 columns)	Aggregates by the base day types.	9 / 8 / 2 / 1 / 8
Days per each sub-status	number (a column per custom status)	For example, “Number of Non-Working Days “Day Off””, “Number of Non-Working Days “Sick Leave 2″” — for every custom status of the company.	3
Office	text	The office the employee is assigned to.	London
Office attendance target (%) / (baseline) / (actual)	percent; days	The office-days target and its conversion into days — from all working days and from the filled-in days.	60 / 12 / 10
Baseline difference / Actual difference	±days (2 columns)	Deviation of the fact from the target.	-2 / -1

Bookings group

Bookings – Desks

A list of all desk bookings for the period: one row — one booking. Answers “who occupied which desk and when”.

Column	Format	What it contains and why	Example
Start	YYYY-MM-DD HH:mm	Booking start. Time is in the timezone of the user who builds the report.	2026-07-31 16:00
End	YYYY-MM-DD HH:mm	Booking end.	2026-08-01 01:00
Duration	hh:mm:ss	Booking duration.	09:00:00
Space	text	Where the desk is: office/floor/zone name.	Office
Place	text	Desk number or name.	38
Owner Name, Email, Employee ID, Position, Department, Office	text	Whose booking it is (set by checkboxes).	Lukas Fernandes
Visitor name	text	Filled in when the booking was created for a guest rather than an employee.	Peter Guest

Bookings – Parking places

A list of parking bookings for the period, including car data — convenient to hand over to the security checkpoint.

Column	Format	What it contains and why	Example
Start / End	YYYY-MM-DD HH:mm (2 columns)	Booking period in the report author’s timezone.	2026-07-31 09:00
Duration	hh:mm:ss	Booking duration.	09:00:00
Space	text	Parking/zone name.	Parking
Place	text	Parking place number.	P-134
Owner Name, Email, Employee ID, Position, Department, Office	text	Whose booking it is (set by checkboxes).	Robert Thompson
Visitor name	text	Filled in for guest bookings.	Peter Guest
Make and model of the user’s car	text	Car make and model from the employee profile.	BMW X6
User License plate number	plate number	Car registration number.	ABC-1234
Message For Owner / Message for host	text (2 columns)	Comments entered when creating a guest parking booking.	Guest arrives at 10:00

Bookings – Meeting rooms

A list of meeting room bookings for the period: room utilization, meeting subjects and the cost of paid (external) rooms.

Column	Format	What it contains and why	Example
Start / End	YYYY-MM-DD HH:mm (2 columns)	Meeting period in the report author’s timezone.	2026-07-20 10:00
Duration	hh:mm:ss	Meeting duration.	01:30:00
Cost of the booking	number	Booking cost of a paid (external) meeting room by its hourly rate; empty for regular rooms.	40
Space	text	Office/floor where the room is.	London, Floor 3
Meeting room	text	Room name.	Jupiter
Owner Name, Email, Employee ID, Position, Department, Office	text	Who booked (set by checkboxes).	John Smith
Meeting name	text	Meeting subject from the booking or a connected calendar.	Sprint review
Comment	text	Booking comment.	Projector needed

Booking time – Desks

An “employee × days” matrix: how long desks were booked by each employee on each day. Shows the real utilization of desks.

Column	Format	What it contains and why	Example
Name, Email, Employee ID, Position, Department, Office	text	Employee data (set by checkboxes).	John Smith
Date columns	hh:mm:ss	Total booking duration of the employee for that day.	02:30:00
Total hours	hh:mm:ss	Per-employee total for the period.	41:30:00
total hours	hh:mm:ss (top row)	Total across all employees for each day — the row above the header.	99:00:00

Booking time – Parking places

The same “employee × days” matrix, but for parking bookings.

Column	Format	What it contains and why	Example
Name, Email, Employee ID, Position, Department, Office	text	Employee data (set by checkboxes).	John Smith
Date columns	hh:mm:ss	Total parking booking duration for the day.	09:00:00
Total hours	hh:mm:ss	Per-employee total for the period.	41:30:00
total hours	hh:mm:ss (top row)	Total across all employees for each day.	99:00:00

Booking time – Meeting rooms

The same “employee × days” matrix, but for meeting room bookings: how much meeting time each employee had on each day.

Column	Format	What it contains and why	Example
Name, Email, Employee ID, Position, Department, Office	text	Employee data (set by checkboxes).	John Smith
Date columns	hh:mm:ss	Total meeting room booking duration for the day.	01:30:00
Total hours	hh:mm:ss	Per-employee total for the period.	12:00:00
total hours	hh:mm:ss (top row)	Total across all employees for each day.	18:00:00

Booking costs – Meeting rooms (external)

An “employee × days” matrix for paid (external) meeting rooms: how much each employee’s bookings cost on each day. Used for internal cost allocation for paid rooms.

Column	Format	What it contains and why	Example
Name, Email, Employee ID, Position, Department, Office	text	Employee data (set by checkboxes).	John Smith
Date columns	number	Total cost of external room bookings for the day (by the room’s hourly rate).	120
Totally per user	number	Per-employee total for the period.	560
Totally per day	number (top row)	Total across all employees for each day.	1680

Bookings history group

Logs of booking operations: one row — one action (creation, change, cancellation, check-in). In all reports of the group the “Action type” column takes the values:

• CREATED — the booking was created;
• UPDATED — the booking was changed;
• DELETED — the booking was deleted or cancelled;
• STOPPED — the booking was ended early;
• CHECKED IN (REMOTE) and CHECKED IN (IN OFFICE) — booking confirmation (check-in);
• System — the action was performed by the system.

The “Action site” column shows the channel the action came from:

• application interfaces — Schedule (Desktop/Mobile), Office map (Desktop/Mobile), My bookings (Desktop/Mobile), Meeting rooms (Desktop/Mobile), Global search (Desktop/Mobile), Inbox;
• integrations and notifications — Slack, Push, Email, Quick link, Qr code / QRCode, Calendar sync, Meeting room display, External API, PACS;
• booking confirmation — Check-in, Checked in (Remote), Checked in (In office), My bookings;
• automatic actions — Assigned place, Template, From working schedule template, Offices: drag&drop, system delegate, system_sync / system_sync by SCIM, Data removed from system.

Booking history – Desks

The full log of desk booking operations: who created, changed, cancelled or checked in a booking, when and from which channel.

Column	Format	What it contains and why	Example
Action date	YYYY-MM-DD HH:mm	When the action happened.	2026-07-04 04:00
Action type	text	What was done with the booking: • CREATED — created; • UPDATED — changed; • DELETED — deleted or cancelled; • STOPPED — ended early; • CHECKED IN (REMOTE) / CHECKED IN (IN OFFICE) — check-in; • System — a system action.	CREATED
Action site	channel name	The channel of the action — the full value list is given in the group description above; empty — the channel was not recorded.	Assigned place
Initiator Name, Email, Department	text	Who performed the action (the owner, a colleague or an administrator).	John Smith
Booking ID	UUID	Internal booking identifier — for API matching and support requests.	1844da6c-a0ac-…
Start / End	YYYY-MM-DD HH:mm (2 columns)	The period of the booking itself (not of the action).	2026-07-31 09:00
Duration	hh:mm:ss	Booking duration.	09:00:00
Space	text	Office/floor/zone of the desk.	Floor – 12
Place	text	Desk number or name.	1
Owner Name, Email, Employee ID, Position, Department, Office	text	Whose booking it is (set by checkboxes).	John Smith

Booking history – Desks for guests

The log of guest desk booking operations — which employees booked desks for guests.

Column	Format	What it contains and why	Example
Action date	YYYY-MM-DD HH:mm	When the action happened.	2026-07-04 04:00
Action type	text	What was done with the booking: • CREATED; • UPDATED; • DELETED; • STOPPED; • CHECKED IN (REMOTE) / CHECKED IN (IN OFFICE); • System.	CREATED
Action site	channel name	The channel of the action — see the full list in the group description.	Office map (Desktop)
Initiator Name, Email, Department	text	Who performed the action.	John Smith
Booking ID	UUID	Booking identifier.	b5818056-7402-…
Start / End	YYYY-MM-DD HH:mm (2 columns)	Booking period.	2026-07-31 09:00
Duration	hh:mm:ss	Booking duration.	09:00:00
Space	text	Office/floor/zone of the desk.	Office
Place	text	Desk number.	38
Owner Name, Email	text (2 columns)	The guest the booking was created for (name and email only).	Peter Guest
Message For Owner	text	Comment entered when creating the guest booking.	Guest arrives at 10:00

Booking history – Parking places

The log of parking booking operations, including car data.

Column	Format	What it contains and why	Example
Action date	YYYY-MM-DD HH:mm	When the action happened.	2026-07-17 04:00
Action type	text	What was done with the booking: • CREATED; • UPDATED; • DELETED; • STOPPED; • CHECKED IN (REMOTE) / CHECKED IN (IN OFFICE); • System.	UPDATED
Action site	channel name	The channel of the action — see the full list in the group description; empty — the channel was not recorded.	Push
Initiator Name, Email, Department	text	Who performed the action.	Francesca Amati
Booking ID	UUID	Booking identifier.	b5818056-7402-…
Start / End	YYYY-MM-DD HH:mm (2 columns)	Booking period.	2026-07-31 09:00
Duration	hh:mm:ss	Booking duration.	09:00:00
Space	text	Parking/zone.	Parking
Place	text	Parking place number.	MP-P-15
Owner Name, Email, Employee ID, Position, Department, Office	text	Whose booking it is (set by checkboxes).	Francesca Amati
Make and model of the user’s car	text	Car make and model from the employee profile.	Kia Rio
User License plate number	plate number	Car registration number.	ABC-1234
Message For Owner / Message for host	text (2 columns)	Guest parking booking comments.	Guest arrives at 10:00

Booking history – Parking places for guests

The log of guest parking booking operations.

Column	Format	What it contains and why	Example
Action date	YYYY-MM-DD HH:mm	When the action happened.	2026-07-17 04:00
Action type	text	What was done with the booking: • CREATED; • UPDATED; • DELETED; • STOPPED; • CHECKED IN (REMOTE) / CHECKED IN (IN OFFICE); • System.	CREATED
Action site	channel name	The channel of the action — see the full list in the group description.	Office map (Desktop)
Initiator Name, Email, Department	text	Who performed the action.	John Smith
Booking ID	UUID	Booking identifier.	b5818056-7402-…
Start / End	YYYY-MM-DD HH:mm (2 columns)	Booking period.	2026-07-31 09:00
Duration	hh:mm:ss	Booking duration.	09:00:00
Space	text	Parking/zone.	Parking
Place	text	Parking place number.	P-154
Owner Name, Email	text (2 columns)	The guest the booking was created for.	Peter Guest
Make and model of the user’s car / User License plate number	text; plate number	The guest’s car specified when the booking was created.	BMW X6 / XYZ-5678
Message For Owner / Message for host	text (2 columns)	Guest booking comments.	Guest arrives at 10:00

Booking history – Meeting rooms

The log of meeting room booking operations: meeting changes, cancellations, calendar sync actions. Actions without a channel (e.g. automatic ones) are recorded as system.

Column	Format	What it contains and why	Example
Action date	YYYY-MM-DD HH:mm	When the action happened.	2026-07-10 12:00
Action type	text	What was done with the booking: • CREATED; • UPDATED; • DELETED; • STOPPED; • CHECKED IN (REMOTE) / CHECKED IN (IN OFFICE); • System.	DELETED
Action site	channel name	The channel of the action — see the full list in the group description (for meeting rooms typically Meeting rooms (Desktop), Calendar sync, Meeting room display).	Calendar sync
Initiator Name, Email, Department	text	Who performed the action; system — an automatic action.	John Smith
Booking ID	UUID	Booking identifier.	1844da6c-a0ac-…
Start / End	YYYY-MM-DD HH:mm (2 columns)	Meeting period.	2026-07-20 10:00
Duration	hh:mm:ss	Meeting duration.	01:30:00
Space	text	Office/floor of the room.	London, Floor 3
Booking meeting room	text	Room name (instead of the Place column).	Jupiter
Owner Name, Email, Employee ID, Position, Department, Office	text	Whose meeting it is (set by checkboxes).	John Smith
Meeting name	text	Meeting subject from the booking or calendar.	Sprint review
Booking price	number	Booking cost of a paid (external) room; empty for regular rooms.	40

Booking history – Locker

The log of occupying and releasing storage lockers. Unlike the other logs of the group, here “Action type” takes the values BOOKED — the locker cell was occupied and RELEASED — the cell was released, and “Action site” is Desktop or Mobile (which interface the action came from).

Column	Format	What it contains and why	Example
Action date	YYYY-MM-DD HH:mm	When the action happened.	2026-06-05 13:21
Action type	BOOKED / RELEASED	The cell was occupied or released.	BOOKED
Action site	Desktop / Mobile	Which interface the action came from.	Desktop
Initiator Name, Email, Department	text	Who performed the action.	Robert Thompson
Start	YYYY-MM-DD HH:mm	When the cell was occupied. There is no Booking ID column in this report.	2025-07-14 11:43
End	YYYY-MM-DD HH:mm	When the cell was released; empty while the cell is in use.	2026-06-05 13:21
Duration	N d N h	How long the cell has been in use — in days and hours (not hh:mm:ss).	296 d 23 h
Space	text	Office/floor where the locker stands.	Office
Locker	text	Cabinet name.	Lockers A1
Storage locker	text	Cell number in the cabinet.	10
Owner Name, Email, Employee ID, Position, Department, Office	text	Who uses the cell (set by checkboxes).	Robert Thompson

User Action History group

History of Report Downloads

Who downloaded which reports — control over access to personal data. The log records downloads not only from the Reports section but also from other parts of the application (e.g. meeting room booking history, visitor reports, schedule filling history).

Column	Format	What it contains and why	Example
Action Date	DD.MM.YYYY HH:mm	When the report was downloaded.	17.07.2026 11:00
Action site	text	Name of the downloaded report.	Booking history – Meeting rooms
Initiator Name, Email, Employee ID, Position, Department, Office	text	Who downloaded the report (set by checkboxes).	Robert Thompson
Report period (from) / Report period (till)	DD.MM.YYYY (2 columns)	The period the downloaded report was built for.	01.05.2026 / 31.07.2026
Number of users	number	How many employees were included in the downloaded report — an estimate of the amount of exported personal data.	8

History of Logins

Authorization audit: successful and failed sign-in attempts, precise to the second.

Column	Format	What it contains and why	Example
Action date	YYYY-MM-DD HH:mm:ss	The moment of the sign-in attempt (with seconds).	2026-07-14 12:53:25
IP address	IPv4/IPv6	The address the sign-in came from.	203.0.113.17
User-agent	browser string	Browser/device of the sign-in.	Mozilla/5.0 (Macintosh…) Chrome/150
Authorization method	text	Sign-in method: • password; • google, microsoft, apple — sign-in via the corresponding SSO provider; • oauth2 — corporate SSO (OAuth2/OIDC); • login <email> — the administrator with that email signed in as this user (impersonation).	google
Authorization result	Success / Fail	Whether the sign-in succeeded; a series of Fail entries is a reason to check the account.	Success
User Name, Email, Employee ID, Position, Department, Office	text	Who signed in (set by checkboxes).	John Smith
User Role	text	Role at the moment of sign-in: • User • Admin • Manager • Device • Parking reception	Admin

History of Office Visits (PACS)

Actual office visits based on presence control data: access control systems, QR codes, geolocation and other confirmation sources.

Column	Format	What it contains and why	Example
Action date	DD.MM.YYYY HH:mm	The moment of the visit mark.	15.07.2026 09:12
Action Type	text	Technical status of the presence mark (e.g. in_office — the employee is in the office).	in_office
Action Source	text	Where the event came from: • PACS notification — access control system; • QR code scanned; • Location detection — WiFi/IP/GPS; • Remote confirmation — the remote confirmation button; • CSV upload — manual data upload; • External notification — other external notifications.	PACS notification
Owner Name, Email, Employee ID, Position, Department, Office	text	Whose visit it is (set by checkboxes).	John Smith

Pass request history (Visitors module)

The log of guest pass requests. It is exported from the Visitors module (the download button in the request list); the downloads are also recorded in the History of Report Downloads.

Column	Format	What it contains and why	Example
Action date	DD.MM.YYYY HH:mm	When the request was changed.	29.06.2026 13:36
Request status	text	Current status: • New request — created and waiting to be processed; • Pass ordered — the request was approved; • Rejected — the request was rejected (including automatically, if it was not processed before the visit date).	Rejected
Initiator Name, Email, Employee ID, Position, Department, Org Unit, Office	text	Who created the request.	Robert Thompson
Visitor name / Visitor email	text (2 columns)	The guest the pass is ordered for.	Jane Visitor
Visit date	DD.MM.YYYY	The date the pass is ordered for.	29.06.2026
Visit office	text	Which office the guest will visit.	London
Host Name, Email, Employee ID, Position, Department, Org Unit, Office	text	The employee who meets the guest.	Robert Thompson

Administrator Action History group

History of User Management

Who changed what in employee profiles and when — manually or by synchronization.

Column	Format	What it contains and why	Example
Action date	YYYY-MM-DD HH:mm	When the change was made.	2026-07-16 15:18
Action type	operation code	What was done with the profile: • created; • updated; • deleted.	updated
Source of change	text	Where the change came from: • admin — manually by an administrator; • system_sync — directory synchronization (AD, Google WS, etc.); • system_sync by SCIM — SCIM synchronization.	admin
Initiator Name, Email, Department	text	Who made the change.	Robert Thompson
User Name, Email, Employee ID, Position, Department, Office	text	Whose profile was changed.	John Smith
Modified fields	technical field names, comma-separated	Which profile fields were affected; system field names are shown (e.g. language — interface language, position — job title).	language

History of Integration Management

Changes to integration settings: who enabled, disabled or reconfigured what.

Column	Format	What it contains and why	Example
Action date	DD.MM.YYYY HH:mm	When the change was made.	15.07.2026 12:03
Action type	operation code	What was done with the setting (create, update, delete).	updated
Integration System	text	Which integration system was changed (Slack, SCIM, PACS, etc.).	Slack
Initiator Name, Email, Employee ID, Position, Department, Office	text	Who changed the setting (set by checkboxes).	Robert Thompson
Additional information	text	Operation details: what exactly was enabled, disabled or reconfigured.	Subscription disabled

History of Adding and Removing Locations (Desks, Parking, POI)

Changes to objects on office maps: when desks, parking places and info objects appeared and were removed.

Filter note: for this report, only the All and Selected tabs are available in the “By employees” filter — the other tabs (By group, By department, By office) are disabled.

Column	Format	What it contains and why	Example
Action date	DD.MM.YYYY HH:mm	When the change was made.	15.07.2026 12:03
Action type	operation code	Adding or removing an object.	created
Object type	text	What kind of object: desk, parking place or info object (POI).	Desk
Object name	text	The object’s name on the map.	77
Office	text	The office on whose map the object was changed.	London
Initiator Name, Email, Employee ID, Position, Department, Office	text	Who changed the map (set by checkboxes).	Robert Thompson

Who can see which reports

• Standard reports (schedule, bookings, booking histories) are available to everyone; the data is limited by visibility scope — yourself and your subordinates, administrators see everyone.
• Administrative reports are visible to the Super administrator and Office manager; additionally the User administrator sees the History of User Management, and the Integration administrator — the History of Integration Management.
• The pass request history is available from the Visitors module to the roles working with guest passes.

💡 Resource settings exports (desk lists, parking, QR codes) live elsewhere: Settings → Office management → Resources report.

Related articles

• Resources report
• User analytics
• User roles
• Visitor pass requests (Visitors module)