Meeting Rooms analytics: room workload
The Analytics → Meeting Rooms tab shows how many hours each meeting room was booked over the selected period. Rooms are ordered from the most to the least demanded one, so the chart immediately shows which rooms are overloaded and which stand idle.
This is the simplest view of meeting-room usage: one chart and a CSV export. The heat map of popular days and hours, room attendance, usage potential and the distribution of meetings by duration live on the By office tab, in the Meeting rooms section.
Who can see the tab
The Meeting Rooms tab is available to Super Administrator, Office manager, Offices Administrator and Integrations Administrator. A Users Administrator and regular members do not see it. Like the rest of the analytics tabs it is designed for desktop — on mobile the tab row is hidden.
How to open it and what to set up
Open Analytics in the top bar and pick the Meeting Rooms tab — the last but one, between On the map and Tariff.
| Control | What it does | Default |
|---|---|---|
| Office selector | Limits the selection to one office. The filter also covers the child offices of the selected node; the cross in the field resets it back to all offices | All offices |
| Day, Week, Month switches | Set the selection mode in the calendar and immediately reset the period to the current day, week or month | Day |
| Period field | Any interval in DD.MM.YY format; future dates are allowed | Last 4 weeks, ending yesterday |
| Weekday and Weekend counter | Shows how many working and non-working days fall into the period according to the company public holiday calendar. It does not affect the chart | — |
There is no build button on this tab: the chart is rebuilt as soon as the office or the period changes. Disabled offices are not listed. There are no department, group or single-room filters here either.
The Meeting room usage chart
Every room is a horizontal bar. The horizontal axis is hours (labels like «74 h»), the vertical one carries the room name and its capacity, for example «Quidditch / 18 seats». Rooms are sorted by total booking time, descending: the busiest one is on top.
- Rooms without a single booking do not disappear from the chart — they stay in the list with a zero-length bar, so unused rooms are visible.
- The question mark next to the title explains the metric: «Total booking time for each meeting room».
- The bars have no tooltips and no value labels — exact numbers are in the CSV export.
- Names longer than 10 characters are truncated with an ellipsis on the axis; the CSV carries the full name.
- If the selection contains no meeting rooms at all, the widget shows «No meeting rooms in this office» — the same text appears with All offices selected when the company has no meeting rooms.
- The chart grows with the number of rooms, so a large company gets a vertical scrollbar inside the widget.
CSV export
The Save as CSV link sits in the chart header and appears once the data is loaded and the selection contains at least one room. The file is assembled from the already loaded data — there is no separate server-side report for this tab.
| Column | Format | What it contains | Example |
|---|---|---|---|
| Meeting room | Text in quotes | Full room name | “Quidditch” |
| Booked hours | Number with two decimals | Total booking time of the room over the period | 290.50 |
The delimiter is a comma, encoding UTF-8. The file name combines the report name, the office and the period: Meeting rooms workload_all_offices_03.07.2026 – 30.07.2026.csv. When an office is selected, its name replaces all_offices.
How the numbers are calculated
| Rule | How it works |
|---|---|
| What is summed up | All booking time of the room that falls into the selected period. A booking crossing midnight is split by day |
| Office working hours | Not applied: the whole duration of a booking counts, including the part outside the working day |
| Weekends and holidays | Not excluded — every day of the period counts |
| Cancelled bookings | Not counted |
| Bookings dropped for a missing check-in | Not counted |
| Bookings stopped manually | Counted by their actual duration — up to the moment they were stopped |
| Future bookings | Counted when they fall into the selected period |
| Which rooms are included | Every non-archived meeting room of an office that is not disabled. Rooms of the shared type participate only when a calendar is connected to them |
| Time zone | The office time zone when the office has its own working hours and zone; otherwise the company time zone |
There is no three-month limit on this tab — a longer interval can be built as well.
What to look at on the By office tab
When total hours are not enough, switch to the By office tab and pick the Meeting rooms tile — the rest of the room analytics lives there:
- Heat map of meeting room usage — popular days of the week and hours, with the Never (0%) / Rarely (1%) / Often (99%) / Always (100%) legend and a tooltip like «occupied by 40%, 3 out of 9 h». This is the chart people most often look for on the Meeting Rooms tab.
- Room attendance and Room usage potential — how many meetings took place and how much capacity is left.
- Duration of meetings — the distribution across 15, 30 and 45 minutes, 1 hour, 1 hour 30 minutes, 2 hours and more than 2 hours.
- Average workload by day of the week, plus department, group and office filters in the Filters modal.
To see room occupancy right on the office plan, open the On the map tab: there the rooms are coloured by occupancy together with desks and parking spaces.
