Where the work mode and status are visible
The office attendance mode and the schedule status are shown in several places of the product, and they look different in each: for yourself it is a counter above the schedule, for a subordinate a chip with the name of the mode, in a colleague’s card a separate line. This article explains where each of them is visible, how to read the attendance counter and why it is sometimes not shown at all.
What you see about yourself
Your own row on the Work schedule page does not carry the name of the mode. The only sign of your mode is the attendance block above the schedule.
It consists of a counter and an explanation:
- a counter such as “2/8” — how many office days are already booked and how many the target requires;
- an explanation — “Plan N more office days in month to meet your office attendance target of M days per month”.
The block is not always shown. It appears only when something is still missing against the target. If the target is already met, if it equals zero (Remote) or if it is not set at all (Flexible), the block is not shown — and that is not a malfunction.
| Employee mode | What they see in their own row |
|---|---|
| Flexible | Nothing: there is no target |
| Remote | Nothing: the target is zero |
| Hybrid or Office, target not met | The counter and the explanation of how many days are left |
| Hybrid or Office, target met | Nothing |
An employee can look up the name of their own mode in the profile, where it is shown but cannot be changed.
How the counter is calculated
The denominator of the counter is the target for the current calendar month: the attendance percentage multiplied by the days of the month minus the non-working ones, rounded up. Non-working days are weekends and holidays of the public holiday calendar, plus days with the “Not working” status.
The numerator is the number of days in the month that have a desk booking. Future days promised by the template are added to them: if a day of the template holds an office or an assigned desk, that day counts as planned in advance.
The month is derived from the week open on the screen. If the week spans two months, the counter shows the target of one of them — the numbers can change noticeably as you switch weeks.
What a manager sees about subordinates
In the team blocks each member has a line of three elements under their name:
| Element | What it shows |
|---|---|
| The name of the mode | Flexible, Remote, Hybrid or Office |
| Working hours | The start and the end of the employee’s working day |
| The “booked / target” counter | The same counter the employee sees in their own row |
The counter is highlighted and carries a tooltip with the full text — the same one the employee sees. As in your own row, the counter is not shown for employees without a target.
A manager changes a subordinate’s mode in the same place — the “Edit” link in the member card, the “Work schedule” window, the “Work mode” block.
Where else the mode is visible
| Place | What is shown | Who sees it |
|---|---|---|
| The employee card (side panel) | The “Work mode” line with the name of the mode | Any employee about any employee |
| Your own profile | The mode and the attendance percentage, read-only | Yourself |
| The employee card in the console | The “Work mode” block with the percentage field | Super Administrator, users administrator, a manager about a subordinate |
| By employee analytics | The “Attendance Rate Control” block and the insufficient office days segment | About yourself and your subordinates |
| Attendance reports | The target and difference columns | Within the circle of subordinates; for an administrator, everyone |
A colleague’s work mode is not private information: the “Work mode” line in the employee card is available to any user. There is no setting that hides it.
Similar words in different places
The work mode and the schedule status carry similar labels, but they are different things with different sets of values. Confusing them is the most common mistake when reading these screens.
| Work mode | Status of a day in the schedule | |
|---|---|---|
| What it describes | How the employee works in general | Where they work on a specific day |
| Values | Flexible, Remote, Hybrid, Office | In office, Remote, Not working, sub-statuses |
| Who sets it | An administrator or a manager | The employee, their manager, an integration |
| How often it changes | Rarely, it is a planning setting | Daily |
On top of that, the same meaning is labelled differently on different screens: in the employee card the mode is “Flexible”, while in the employee badge it reads “Flexible schedule”. This is expected product behaviour, not a discrepancy.
Who sees whose schedule
A schedule is not private information as such: the week of any employee of the company is visible in the All colleagues block. The limits apply not to viewing but to what can be done and what is additionally shown.
| Capability | Who has it |
|---|---|
| View an employee’s week | Any employee of the company |
| See the name of a private office in their booking | Only that employee’s manager |
| Change a status or a template | Only that employee’s manager and administrators |
| See the attendance counter | Anyone who sees their row in a team block |
Limits and common misconceptions
| Misconception | How it actually works |
|---|---|
| My attendance counter disappeared, something is broken | Most likely the target is met or not set: the block appears only when days are missing |
| The counter counts the days I actually spent in the office | It counts bookings, not actual entries. Actual visits are in analytics and access control reports |
| The numbers in the counter and in the profile hint must match | They need not: the hint counts by 5 and 22 days, the counter by the real calendar of the month |
| The work mode is visible only to a manager | It is visible to everyone in the employee card |
| The “Remote” status of a day and the Remote mode are the same field | They are different: the first is set on a day, the second describes the employee as a whole |
