Meeting and Conference Room Booking System

UnSpot Meeting Rooms Booking System allows you to book meeting rooms quickly and conveniently from anywhere: a company calendar, a web app or from a display directly in front of the meeting room.

Meeting Rooms Booking System

Make it easy for your team to find and book the right meeting space

Say goodbye to spreadsheets and booking hassles, and take your hybrid space management to the next level.

Meeting Rooms Booking System

Real-time updates

UnSpot system immediately displays real-time updates on all bookings and current availabilities. No guesswork, no double-checking required.

Quick and easy booking

Quick and convenient meeting rooms booking via: a company calendar, a web app or from a display directly in front of the space.

Real-time access to all available spaces

Easy access to all meeting spaces with real-time availability making it easy to book the right space for the right time.

Smart and simple meeting room management

Help your employees returning to the office part-time navigate the new world of hybrid work easily.

Room displays

UnSpot meeting room management system uses digital displays placed outside the meeting room visualizing ongoing and upcoming meetings, eliminating the risk of double bookings and reducing the chances of meeting room theft. According to the recent stats, 20% of people prefer to book meeting rooms right from the digital displays.

Multiple booking tools at your fingertips

UnSpot makes it easier for people to book meeting rooms using the tools that work best for them — the company calendar, web app or from a digital display in front of the meeting room.

Elevated workplace experience to strengthen your HR brand

Design a workplace that makes a hybrid work easier and adds a little wow factor not only for your employees but also for your visitors.

Conference Rooms Booking System

Understand and optimize your space with the help of analytics

Meeting Rooms Booking Software

Get useful insights based on data:

—What is the best day to invite people for the discrete meeting or an interview, given the current attendance stats?
—What is the best time to schedule a meeting based on the meeting density stats?

Tailor your workplace to your company’s needs

Translate your workplace analytics to easy insights to support business decisions on all levels. From changing meeting room fittings to an office move.

Full integration with the current ecosystem of the company 

Google Calendar

Outlook

Exchange

Unique UnSpot features

UnSpot seamlessly works not only with the system meeting room calendar, but also with the personal calendars of employees, allowing them to add meeting rooms to an already existing event without leaving the app.

Example. I have a meeting with the project manager in the office on Tuesday in Google Calendar. I would like to book a meeting room in the main office for the event.

Meeting rooms booking system features

Room schedule management. Managing room schedules

Keep your calendar up-to-date and manage your entire schedule in one place to prevent double bookings, unnecessary stress and confusion.

Display near the meeting room Room displays

UnSpot meeting room management system uses digital displays placed outside the meeting room visualizing ongoing and upcoming meetings, eliminating the risk of double bookings and reducing the chances of meeting room theft.

Unlimited number of users and rooms Unlimited users and maps

Invite everyone on your team to UnSpot and grant access to as many maps/floor plans as your company requires.

Multi-room meetings Creating a multi-room meeting

Employees may book and assign several meeting rooms in different offices to the same event to facilitate internal communications.

Smart scheduling Notifications when booking

If an employee changes the time of an event in the calendar, the system checks the availability of the room in the main system. Thus, if the meeting room that was previously booked is not available, the system will prompt to select another available meeting room.

Web app Web app

Easy-to-use app allows employees to find and book the most convenient desk. No training required.

Data analytics

Complete data analytics on the best days to come to the office, stats on the busiest parts of the office, and a lot of other useful information.

Group access Access groups

Ability to determine and assign specific access permissions to groups of employees. 

Start your office optimization
today!

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