Meeting Room Booking System

Book meeting rooms and desks in one click from anywhere and say goodbye to spreadsheets and booking hassle.

Bring your team together in the office quickly and easily

Your employees will receive convenient software to book meeting space in one click from a desktop, mobile app, or meeting room display.

Make data-driven decisions

Using UnSpot Analytics you will find out the best days to invite people for meetings, also you will be able to get statistics for meeting room usage to know how much space your team needs.

Get an all-in-one hybrid office solution

UnSpot includes a desk booking system, work scheduling, office analytics, parking management tool, navigation, and interactive maps.

Book meeting room quickly and easily

Book office spaces
in one click from anywhere

  • You no longer have to spend extra time searching and booking meeting rooms.
  • Quick and convenient meeting room booking via a company calendar, a web app, or from a display directly in front of the space.
  • Get real-time updates: UnSpot system immediately displays real-time updates on all bookings and current availabilities. No guesswork, no double-checking required.
  • Easy access to all meeting spaces with real-time availability makes booking a suitable room for the right time easy.

Easy to start

  • UnSpot integrates with all popular calendars and email clients.
  • Training employees to use the service takes no more than 10 minutes.
  • UnSpot seamlessly works not only with the system meeting room calendar but also with the personal calendars of employees, allowing them to add meeting rooms to an already existing event without leaving the app.

Get useful insights based
on data

  • What is the best day to invite people for the discrete meeting or an interview, given the current attendance stats?
  • What is the best time to schedule a meeting based on the meeting density stats?
  • Translate your workplace analytics to easy insights to support business decisions on all levels. From changing meeting room fittings to an office move.

What else can you do with UnSpot?

  • Book desks in one click.
  • Explore desks booking trends and identify ways to better manage your space.
  • Get a set of tools for the safe return of your employees to the office after the pandemic.

Show room availability and meeting details with the UnSpot Display

  • Our display visualizes upcoming meetings, and available time slots ready to be booked immediately
  • Make a reservation directly near the meeting room. Make the most of your office space with the easy-to-use booking module.
  • Modernize your office interior. Enhance your HR brand with an innovative and forward-thinking company image.
  • Any tablet on iOS or Android is suitable for the display.

Get started with UnSpot

Don’t let hybrid work get in the way of collaboration. Give employees an easy way to manage their hybrid schedules, invite colleagues to a seat, and book the nearest table.

Seamlessly integrate all of your favorite tools

Outlook

Exchange

Slack

Zoom

Microsoft 365

Google_Meet

Google Calendar

Jira

Okta

Aruba Clearpass

Zendesk

Microsoft Teams

Brivo

Asana

Google WS

Gmail

Microsoft Teams

Aruba Clearpass

Openpath

Making the hybrid office convenient for everyone

CEO

HRD

CTO

Employee

1
Hire twice as many employees without expanding your office.
2
Find out how many work spaces your hybrid team needs so you can reduce rent or find a smaller, more convenient, and better-located office for the same price.
3
With a comfortable office and a convenient desk booking system, your team will become more loyal and productive.

Frequently Asked Questions

What is meeting room booking software?

Meeting room booking software is a tool that streamlines the process of room scheduling and reserving meeting rooms, boardrooms, or any other meeting spaces within an organization. This software provides an easy and efficient way for employees to book meeting rooms online, with just a few clicks, eliminating the need for manual reservation processes, paperwork, and the risk of double booking.

The software enables employees to check room availability, view room amenities, and choose the appropriate room for their needs. It also provides an intuitive interface for scheduling recurring meetings, reserving rooms for multiple time zones, and managing meeting requests.

One of the most significant benefits of using meeting room reservation solution is that it simplifies the coordination of meeting spaces across multiple locations. With this software, employees can reserve rooms at different locations in the same building or even in different cities or countries. This feature is especially useful for organizations with remote teams, as it allows for seamless collaboration and coordination.

In addition, the software allows administrators to monitor room usage and optimize their space utilization. They can generate reports on room occupancy rates, identify underutilized spaces, and make data-driven decisions on how to allocate resources efficiently.

Overall, office space booking system improves the efficiency of managing meeting spaces within an organization, streamlines the reservation process, and enhances collaboration across teams and locations. It is an essential tool for organizations looking to optimize their space usage and improve their overall productivity.

What are the advantages of a meeting room booking system?

A meeting room reservation system offers several advantages for businesses. It simplifies the room scheduling and reserving process, eliminates double bookings, reduces administrative work, and allows finding available rooms quickly. The system provides real-time availability of meeting rooms, which helps avoid conflicts and enables users to book the appropriate room. It also allows for remote booking and provides a centralized platform to manage and monitor meeting room usage. By optimizing space usage, businesses can save on costs and improve productivity. Overall, a meeting room booking system enhances the efficiency and effectiveness of managing meeting spaces within an organization.

Why do companies need a meeting room booking system?

A meeting room reservation solution is essential for companies because it streamlines the process of scheduling and reserving meeting spaces, eliminates double bookings, and improves efficiency. It provides real-time availability of meeting rooms, which helps avoid conflicts and enables users to book the appropriate and available room. The system also offers a centralized platform to manage and monitor meeting room usage, optimize space utilization, and save on costs. In addition, it allows for remote booking, which is particularly useful for companies with remote teams or multiple locations. Overall, a meeting room booking system is crucial for companies looking to improve productivity, save time and resources, and enhance collaboration among team members.

Our Clients

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Case studies

Creating a convenient hybrid office

Hybrid Office Space Optimization

Implementing a Meeting Room Booking System

Pricing

Payment per user

Unlimited rooms

$5 / month per user

OR

Payment per meeting room

Unlimited users

$30 / month per meeting room

Get started with UnSpot

Don’t let hybrid work get in the way of collaboration. Give employees an easy way to manage their hybrid schedules, invite colleagues to a seat, and book the nearest table.

Leave a request for a call and we will contact you

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