Desk Booking System in Company’s Office
After the pandemic started, part-time remote work became the new normal. Offices need to change and allow employees to book desks for the time they will be working in the office.
Virtual card for managing desks
Give up hand-made spreadsheets and mistakes.
Move a desk on the office virtual map and select which one should be available for booking and according to which rules.
Always up-to-date map
Changes are instantly reflected on all devices, allowing you to have an up-to-date seating chart.
Set roles and permissions
Choose your own access group for any employee, deciding which parts of the office they have access to.
Make it easier booking and finding desk by employees
Transfer employees to a comfortable mix of working from the office and working from home
Find and desk book from anywhere
Allow your employees to manage where they will sit using a convenient desk booking software via web panel.
Get real-time access to your office
As soon as someone marks a desk or a seat as available, the map of your office is updated instantly.
Search for which employees will be in the office
Free employees from useless chats and calls discussing whether one of them will come in on Friday or not. Employees have access to the system and search whether their colleague will be in the office that day or not. If so, they may book a seat next to them.
Adapt your office space based on your company’s desk usage data
Safe seating after COVID
Manage your office capacity by limiting the number of desks available for booking at any given time.
Get daily and historical data on office usage
Explore desk booking trends and identify ways to improve your own space.
If any employee is sick, find out where they were and who they communicated with, using data and reports with the ability to export.
Unique UnSpot functionality
People like to sit in their favorite seats. Only UnSpot has the functionality to book seats with a complicated schedule.
Example: This year I will come to the office every Tuesday from 13:00 until 15:00 and every other Friday for the whole day. On these days, I would like to sit at the same desk by the window.
Desk booking system functionality
Interactive seating map
Administrators may change the desk layout on the map, so that the changes are instantly reflected on all the user’s devices.
Hot desk and Hotel desk booking
An employee may reserve a workplace for several hours or for several days.
Assign desks to employees
Assign desks to those employees who regularly go to the office, leaving them the opportunity to use an interactive map.
Combining desks into groups
Employees see groups of desks united by certain parameters, for example “marketing department”, “zone of silence”, etc.
If an employee does not come to the desk at the appointed time, the reservation is canceled and others may reserve the desk.
Search for desks by parameters
An option to search for a free desk for the required time in different offices or on different floors.
Employees reserve a desk from an app that is convenient for them. No training is required.
You may choose which group of employees will have access to which part of the office.
You get complete data analytics of which days are better for employees to come, which parts of the office are the busiest and a lot of other useful information.
Start your office optimization
How UnSpot helps customers
UnSpot will help create an efficient and comfortable hybrid work environment.
UnSpot software provides a set of tools to use the same workplace by different people without problems and conflicts.
UnSpot Software provides a set of tools to help employees safely return to your company's office and support a long-term flexible workplace strategy.
UnSpot software helps to modernize the office into a space for attracting employees and their effective interaction.
UnSpot software provides tools that allow employees to feel that the company cares about them and invests in their convenience, security, and comfort of interacting with the office space.