Desk Booking
System

Hot Desking is a new office space organization model that involves the sharing of desks. That is, a personal workplace is not assigned to employees. They occupy space after prior agreement (negotiate among themselves).

This approach allows to achieve high mobility of employees and to optimize the use of the office. This model was first used in the USA in the 90s. The main reason for the application is to save the company’s budget.

As practice has shown, the system of not assigned desks has ideally taken root in firms where employees (not all, but only a part of them, or one or two people) often went on business trips. At the same time, their place is empty without work. If the office is rented, the employer pays a certain amount for this place. Therefore, American and European companies decided to get rid of these costs and switched to the Hot Desking system. Hot Desking has become even more popular since the pandemic when many office workers switched to a hybrid or remote work schedule.

Desk booking software is software that allows employees to book their desks in the office for certain days or hours. Booking jobs is not as complicated as it looks at first glance. And if there are many questions on the technical side, then the principle of functioning can be outwardly described as follows: I found a free slot in the office, booked it and work at this desk. On the plus side is the management, which does not allocate extra funds from the budget for the maintenance of empty office areas, and the staff, which is able to independently automatically book the necessary premises by a certain date and draw up an individual schedule based on this.

A hybrid workplace is a type of workplace where employees are offered flexible options for working in the office, remotely, or a combination of the two. Hybrid workplaces are becoming more and more popular among both employers and employees. The hybrid workplace model typically offers employees the ability to decide for themselves when they work in the office or work remotely, although employers can set rules. This is different from a more structured schedule where employees must be in the office on certain days or hours.

Yes, the UnSpot desk booking system has trial access, which is completely free. We don’t even ask for credit cards for registration.

Yes, we have integrations with the most popular software from the office technology stack: email, instant messengers, calendars, task trackers. Among the software with which we integrate the desk booking system are such programs and services as Outlook, Slack, Google Calendar, Jira, Microsoft 365, and many more.

In addition, if you need integration with some specific software, we are ready to implement it for you.

Yes, using our office hot desk booking system is very easy due to the user-friendly and intuitive interface. All desks and meeting rooms will be displayed on an interactive map of the hybrid office, and it will be possible to book a desk with just one click using a desktop device or a mobile application.