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Meeting Rooms Booking Software
Simplify the process of meeting rooms booking in your office
Forget the hassle of organizing meetings and finding an unoccupied meeting room. Plan meetings in a few clicks, choosing the room that’s perfect for the task at hand.
Simple and convenient meeting planning
Reserve meeting rooms in your office from any device via browser, meeting room booking app or touch screen tablet right before you enter the space.
Effective interaction between employees
When booking a meeting, add a link for online participation for employees working from home. Give the whole team the opportunity to participate in the discussion, regardless of their location.
Detailed reports on office space bookings
Find out why some spaces are overloaded and others are not used at all. This information will allow you to upgrade all the rooms in the office and distribute the workload between them.
Booking a meeting room will be easier than getting a coffee
Scheduling meetings right at the front door of the venue
Meeting room booking software for tablets shows the current status of the room, scheduled meetings and available time slots that can be reserved immediately.
- The display helps you to extend the meeting time if it’s running late or release a time slot if it ends earlier.
- Color indication informs you whether the meeting room is currently available or whether a meeting is already taking place.
- Thanks to the synchronization with corporate calendars, you can always see the current schedule of the room.
Booking analytics and flexible system configuration
UnSpot scheduling app integrates seamlessly with corporate services
Outlook
Exchange
Slack
Zoom
Microsoft 365
Google Meet
Google Calendar
Jira
Okta
Aruba Clearpass
Zendesk
Microsoft Teams
Brivo
Asana
Google WS
Gmail
Microsoft Teams
Aruba Clearpass
Openpath
Enhance the efficiency of office meetings with UnSpot
Get a free 14-day access to our system and minimize routine tasks of scheduling meetings and searching for available rooms.
Examples of tasks that our meeting room software solves
Creating a comfortable environment for communication
Meeting room scheduling software is perfect for companies of any size, helping them to create all the conditions for effective meetings.
- Employees save time by not having to search for an available room, because meeting room reservation is available on any device.
- The system retains the booking methods previously used by the company, adding new modern tools for users.
- You can forget about disrupted meetings due to unexpected guests looking for a spare room.
Optimization and improvement of the utilized office space
The meeting room reservation system helps you to analyze your current workload and inform you which part of the office needs reorganization.
- Identify peak times for bookings to spread the load across all spaces evenly throughout the day.
- Figure out what devices, items or equipment are missing from less popular rooms to improve them.
- Get reports on problems and issues submitted by employees via app, computer or QR code.
Subscription plans
Payment per user
Unlimited number of resources
From 50$ per company
or
Payment per meeting room
Unlimited number of users
From 30$ per company
Create a flexible and modern workspace in your office
Try our system for free and discover all the possibilities of a comprehensive solution for managing your office.
Frequently Asked Questions
What is space management?
Space management is the optimization of physical space usage in an office or another location, including workstation layout, conference room booking and room availability control.
What does room management software include?
This meeting room app includes a set of features that collectively ensure seamless and efficient office space management, enhancing its usability for employees and improving their overall interaction experience with it.
- Meeting room booking
- Meeting reservation on the interactive map of the office
- Connection to displays located at the entrance of the room
- Temperature and lighting control
- Conference room availability monitoring
- Space utilization analytics
- Integration with calendar applications
Why is it necessary to use meeting room management software in 2024?
Modern companies often face the need to economize on office space due to the high and constantly increasing cost of renting commercial areas, coworking spaces, and office buildings. Therefore, the efficient use of leased space becomes critically important for any type of business.
Room booking software allows you to optimally utilize and manage your workspace with built-in analytics. You will always be able to know what rooms or areas are most frequently used by your employees and what are simply vacant, wasting your money for no reason.
Furthermore, conference room scheduling software eliminates scheduling confusion among employees, optimizes workflows, and reduces costs associated with unproductive meetings.