de 
Meeting Room Booking Software
Simplify the process of meeting rooms booking in the office
Forget the hassle of organizing meetings and finding available meeting rooms in your office. Control rooms and schedule meetings in just a few clicks, choosing the space that perfectly suits your needs.
Why Your Office Needs Meeting Room Booking Software
Real-Time Room Availability Tracking Through the App
The dashboard will display the current schedule of all rooms in the office, while convenient filters will help you find and reserve a space with the necessary equipment from any device.
Over 25 Integrations to Enhance Productivity
Integrations with Exchange, Outlook, Microsoft Teams, and other corporate tools prevent double bookings of meeting rooms and make the reservation process as convenient as possible.
Customization of Booking Rules and User Permissions
Set up user groups with customized access rights to specific meeting spaces and define the maximum reservation time for each space in accordance with your office’s needs and policies.
Companies from All Over the World Trust Us
How It Works
Benefits of Implementing UnSpot Meeting Room Reservation System
Enhancing Employee Productivity
Enhancing Space Usage
Data-Driven Insights for Workspace Optimization
Scheduling Meetings from a Wall-Mounted Tablet at the Space Entrance
The meeting room booking system for tablets displays the current status of the room, scheduled meetings, and time slots that can be reserved immediately.
- The display helps you to extend the meeting time if it’s running late or release a time slot if it ends earlier.
- Color indication informs you whether the room is currently available or whether a meeting is already taking place.
- The app is designed for iPad and Android touchscreens, letting you choose suitable devices and save on specialized equipment.
Detailed Analytics and Flexible Settings for Office Needs
Heatmap and Booking Schedule
Booking Time Limit
Administrator Approval
The UnSpot Platform Integrates Seamlessly with Existing Workplace Tools
Integration and synchronization with popular corporate systems, including Google Workspace, Microsoft 365, and Microsoft On-Premises, simplify scheduling and allow you to retain familiar room booking methods.
Outlook
Exchange
Slack
Zoom
Microsoft 365
Google Calendar
Okta
Microsoft Teams
Google WS
Enhance the efficiency of office meetings with UnSpot
Start monitoring meeting rooms in your office to create convenient conditions for room booking and planning work meetings.
Flexible Solutions for Key Meeting Room Challenges
Implementing Reservation Rules and Permissions
The UnSpot system is perfect for managing company space, helping create ideal conditions for effective meetings and productive collaboration.
- Companies can set room usage limits per employee to ensure fair access to spaces and promote efficient office utilization.
- Confirming meetings via QR code or a button on the display reduces “phantom” bookings, freeing up rooms for other employees.
- If the equipment in each room is specified, employees can use filters to select a space with the amenities they need.
Optimizing Room Layout for Hybrid Offices
The UnSpot system helps analyze current book meeting rooms usage and provides recommendations to improve the office environment.
- By analyzing peak room usage times, you can ensure even workload distribution across all spaces throughout the day.
- By identifying less popular rooms, you can determine what equipment or items they lack to encourage more frequent use.
- Employees can use the built-in issue reporting system to notify the technical team if something in the room is not working.
Subscription plans
Payment per user
Unlimited number of resources
From 50$ per company
or
Payment per meeting room
Unlimited number of users
From 30$ per company
Create a flexible and modern workspace in your office
Try our system for free and discover all the possibilities of a comprehensive solution for managing your office.
More Useful Information in Our Articles
Frequently Asked Questions
What is a meeting room booking system?
The meeting room booking system helps employees easily plan and control their meetings. It shows which rooms are available in real-time, prevents double bookings, syncs with corporate calendars like Google Workspace or Microsoft 365, and provides simple reports for more efficient use of meeting and conference room spaces.
What is space management?
This approach tracks how rooms, desks, and other spaces in the office are used. It helps make the workspace convenient, avoid unused areas, and improve employee productivity by allocating resources so everyone can easily find the right space for meetings and tasks.
What does room management software include?
Room management platform includes:
- Functionality for searching and reserving available rooms.
- 24-hour schedule dashboard to view all bookings in one place.
- Search filters to select rooms by size or equipment.
- Interactive map to quickly locate the nearest available room.
- Integration with calendars (e.g., Google, Exchange or Outlook) to sync meetings.
- Analytics module and heatmaps to track which rooms are used most often.
- Software for touch displays mounted at the room entrance.
- A convenient app for computers and smartphones.
How do you manage meeting room bookings?
A conference room reservation system is used to control room bookings and offers the following features:
- Setting the maximum meeting duration for each specific room in your office.
- Displaying the equipment available in each room so employees can choose a room with the necessary tools.
- Confirming meetings 5–10 minutes before they start and automatically canceling them if not confirmed.
- Allowing administrators to approve or reject meetings in specific rooms to ensure efficient space utilization.
- Hiding private meetings from the company’s shared timeline and sending notifications about the start of events.
How do you control a meeting room?
To control a room, use a booking system that displays schedules, availability, and meeting details. Users can view room occupancy in real-time and plan their meetings in advance. Some systems also support integration with electronic locks, sensors, and touchscreens outside the room, allowing entry only to those who book a meeting through the reservation system. These features prevent double bookings of the same room or accidental visits from colleagues checking if the room is free.
Why is conference room scheduling software important?
It helps quickly find unoccupied rooms, prevents double bookings, and uses color indicators on the display outside the room to show whether the room is occupied, free, or about to host a meeting. Such systems ensure efficient use of office space and help employees find the ideal room for their meeting on time.
What are the best room display solutions for conference rooms?
The best display solutions for conference rooms include interactive touchscreens placed outside the room entrance, showing a timeline of room occupancy and its real-time availability. These displays often use color-coded indicators to quickly show if a room is free, occupied, or about to host a meeting. Additionally, tablets synced with booking systems allow employees to easily manage reservations not only from the tablet but also from any other device, such as a computer, laptop, or smartphone.