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Desk Booking Software
Modern Desk Booking Solution for Offices and Hybrid Teams
Enhance your employees’ productivity by allowing them to schedule their office visits and plan the desk reservation next to a colleague for collaboration.
Why Your Business Needs UnSpot
Desk Booking
Empower employees to choose exactly where they want to work, for the specific date and time they need.
Interactive Office Map
Use this easy-to-navigate digital tool to quickly find and book an available desk, parking spot, locker, or find out where a colleague is seated.
Filters for Quick Search
Easily locate desks equipped with the desk amenities you need, such as an extra monitor or a laptop charger.
Office Analytics
Make data-driven decisions based on resource usage and attendance. Optimize your space and reduce operational costs.
Visit Planning
Plan your days in the office in advance—forget personal messaging threads and coordinate with colleagues on a shared dashboard for team visits.
Mobile App
Book on the go, check real-time availability, and manage your schedule from anywhere—right from your smartphone.
How It Works
Plan Your Office Visit
Book the Perfect Workspace
Confirm Your Booking in Seconds
The UnSpot Platform Integrates Seamlessly with Existing Workplace Tools
Our software solution allows you to easily book desks via a browser, mobile, or desktop app. It also desk booking software integrates with Active Directory, SSO and popular corporate messengers like Slack, Microsoft Teams, Microsoft 365, Exchange, Google WS, Outlook, Google Calendar, Okta, Zoom and other for a seamless experience.
Outlook
Exchange
Slack
Zoom
Microsoft 365
Google Calendar
Okta
Microsoft Teams
Google WS
Key Features
Organizing Hybrid Work Model in the Company Has Never Been so Easy
Office visits planning at your convenience
Determine the period of flexible working for which you need to book a desk. It can be a few hours, a day, a week, or even a month.
Interactive map of your location
UnSpot digital map allows you to quickly find and reserve the workplace next to your colleague in just a few clicks.
Convenient search filters
Desk booking software makes it easy to find the desks with the necessary equipment such as an additional monitor or a laptop charger.
Detailed Analytics and Reports for Making Informed Decisions
A simple tool for scheduling office visits for your employees
The hot desk booking software includes a weekly schedule dashboard to help you synchronize your team’s or department’s attendance. Employees can check in real time where their colleagues are seated and when they will be in the office.
Furthermore, employees will be able to set individual statuses to show everyone that they are ready to chat over a cup of coffee, go out for lunch together, or have dinner with a colleague.
Companies from All Over the World Trust Us
Why Choose Us
Manage Work Schedules for All Company Offices and Employee Visits
Manage multiple offices effortlessly by adjusting working hours or modifying schedules for each location in just a few clicks.
- Define start and end times for each office individually or apply a unified schedule, determining when resources can be booked.
- Manage the office calendar using an intuitive panel segmented by days and months, marking which days the office is open.
- Create custom status groups such as Business Trip, Client Visit, Sick Leave, or Vacation to help employees better manage their time.
Effortless Management of Office Resource Bookings
Efficiently manage office resources with analytics and customizable booking rules for desks, meeting rooms, and parking spots to optimize space utilization.
- Assign different access groups to departments or employees for specific desks, meeting spaces, conference halls, parking spots, and lockers.
- Enable the delegate feature and assign an administrator for specific desks and huddle rooms that cannot be booked without their approval.
- Control resource usage by setting weekly booking limits for flexible desks and daily time limits for meeting space reservations..
Simple Meeting Room and Conference Hall Booking in Your Office
Manage meeting space effortlessly with a smart booking system that tracks real-time availability, prevents conflicts, and optimizes office space usage.
- Track real-time room availability via the app, dashboard, or interactive map to quickly find and reserve the perfect space.
- Prevent double bookings with seamless integrations with Outlook, Microsoft Teams, Google Calendar, and other corporate tools.
- Use heatmaps to identify popular conference halls and underutilized spaces that can be optimized or improved.
Create a flexible and modern workspace in your office
Try our system for free and discover all the possibilities of a comprehensive solution for managing your office.
Subscription Plans
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* Minimum rate includes payment for 50 users
Success Stories
We are trusted by companies all over the world! Find out how UnSpot can help you optimize your office and improve the employee experience.
Keston Vale
Cybersecurity Strategist
I like how easy it is to reserve a desk. You just open the app, pick your spot, and done. It’s also nice to see where your coworkers are sitting without needing to ask them. It helps me plan my workdays better because I know where I’m sitting and who’s in the office.
Zyra Hollis
Architect
The best thing about UnSpot is how flexible it is. You can adjust the office layout with all the small details, like desks and seating plans, and it’s cool that you can do it without needing IT help. The interface is nice and straightforward.
Liora Pennix
Behavioral Neuroscientist
I like how easy it is to book desks or huddle spaces from both my laptop and phone. It’s very clear to see what’s available, and it saves me a lot of time. The map feature is also helpful for navigating the office.
Tavin Roarke
Finance Consultant
The integration with other apps is brilliant—it syncs everything up nicely. Booking huddle spaces or desks is super fast now. It’s much more convenient than how we used to do it.
Even more useful information in our articles
Frequently Asked Questions
What is the hot desk booking system?
Can desk booking software integrate with other workplace systems?
- Communication tools (Slack, Microsoft Teams, Telegram)
- Calendar applications (Microsoft Outlook, Google Calendar)
- Authentication systems (Any SSO)
- Meeting platforms (Zoom, Google Meet)
- Employee directories or Active Directory
- Access control systems
Do managers or administrators have the ability to book desks for employees?
- Onboarding new employees;
- Assisting team members with limited system access;
- Planning team collaboration days;
- Managing special projects requiring specific arrangements;
- Reserving spaces for visitors or contractors.
Is real-time desk availability visible to users?
- An interactive office map showing available and occupied desks;
- A mobile app with real-time status updates;
- Color-coded desk models indicating their current status;
- Search filters that allow users to find and highlight available desks in just two clicks.
What factors should I consider when selecting a desk booking solution for my organization?
Choosing the right desk booking software to maximize space efficiency depends on several key factors:
- Ease of Use: An easy-to-use system ensures that employees can book desks effortlessly.
- Integration: Look for software that syncs with Microsoft 365, Google Calendar, or Slack.
- Flexibility: Support for flexible desk arrangements, desk hoteling, and team-based neighborhoods is crucial.
- Admin Features: Workplace admins should have control over scheduling and managing desks and also book desks on behalf of employees.
- Analytics and Reporting: Real-time data helps optimize decisions about your space and reduce wasted space.
A well-chosen system makes desk management better for your team and improves employee satisfaction.