Two-Step Booking Confirmation for Meeting Rooms

We have implemented a two-step booking confirmation process for meeting rooms.

• Step One: Preliminary Booking Confirmation
• Step Two: Office Attendance Verification

Control of advance bookings. At this stage, the system requests remote confirmation via email, messengers, or push notifications on a smartphone. This allows bookings to be updated in advance and canceled if needed, giving other users more time to plan their meetings.

Office presence control. In the second step, the system monitors whether the user actually arrives at the office to hold the meeting in the booked room. If not, the booking is automatically canceled, freeing up the room for others and improving resource allocation among employees.