Product updates

We’ve improved the interactive status update of desk availability on the map. Now, when an employee enters or exits through the access control system (ACS), their desk color is updated in real time — dark blue indicates the employee is in the office, while dark gray means they’ve left. The update is instant and applies only to bookings for the current day, with no need to refresh the page.

We also now log the method used to confirm presence in the office. When strict check-in is enabled, the system records whether the confirmation happened via clicking a button in a message, scanning a QR code in the office, automatic check-in through the mobile app (using Wi-Fi or GPS), or via data received from the ACS. This information is shown in the “Office Visit History” report with clear labels such as “QR code scanned” or “Remote confirmation,” helping admins better track how employee presence is verified.

We have implemented a two-step booking confirmation process for meeting rooms.

• Step One: Preliminary Booking Confirmation
• Step Two: Office Attendance Verification

Control of advance bookings. At this stage, the system requests remote confirmation via email, messengers, or push notifications on a smartphone. This allows bookings to be updated in advance and canceled if needed, giving other users more time to plan their meetings.

Office presence control. In the second step, the system monitors whether the user actually arrives at the office to hold the meeting in the booked room. If not, the booking is automatically canceled, freeing up the room for others and improving resource allocation among employees.

We have added a new subscription option for notifications about meeting room display disconnections from the server. If a display fails to request an update from the server three times in a row, the system will automatically send an email alert.

You can specify any email address — either a company employee’s or an external one. If multiple subscriptions are created, notifications will be sent to all specified addresses.

Thanks to this subscription, administrators can quickly detect display issues and resolve them promptly.

We have updated the process for deactivating workplaces and parking places. Now, when marking a workplace or parking place as “Unavailable,” administrators see a clear choice window:

• Remove existing bookings
• Keep existing bookings

This choice window appears both when editing a single place and during bulk edits, helping to prevent accidental deletions and giving full control over bookings. By default, the “Remove” option is selected, but it can always be changed.

This makes managing workplaces and parking places more transparent and convenient for administrators.

We have updated the check-in confirmation settings. Now, for desks and parking places, global and local settings can be quickly adjusted in a new modal window.

We also implemented a clear visualization of the confirmation time window: the timeframe is displayed on a timeline relative to the booking start. The timeline shows the user’s configured settings and clearly indicates when the check-in window begins and how it operates.

If global settings are used for a space, a label “Corresponds to the general settings” appears, and the data is visualized accordingly. To use local settings, simply toggle “Different from company settings” in the modal window, after which individual parameters can be set.